Files
The ‘Files’ module enables files to be put online so that they can be accessed from anywhere or shared with other users. The files, as with the e-mail system, are displayed in a tree structure. The program starts in your own personal folder.
Navigation
At the top of the screen the folder’s full path name is displayed. Just under it are a few buttons and below these the file system tree is displayed. The file tree system gives a list of your own personal folders and other people’s folders that they have shared with you. When you are in a sub folder, a button with ‘Up’ will appear which will bring you back one level in the tree. If the up button is not available you do not have any rights to access the folder above it.
Creating a folder
To store your files in a neat way it is useful to store files in separate folders. When you want to make a new folder, first navigate to the folder in which you want to create the new folder. The current folder is displayed as an opened folder in the tree. The path at the top of the screen also shows you in which folder you are currently located.
To create a new folder click the ‘New Folder’ button.
A new window appears and asks you the name for the new folder. An error could appear stating that the folder already exists or if forbidden tokens have been used, for example “ / & ?. If this is the case correct the error and try again.
Uploading Files
Uploading files operates in the same way as creating a new folder. First go to the folder in which you want to upload the files, than click the ‘Upload files’ button and a new window will appear. In the new screen a maximum of 5 files can be uploaded from your computer. The size of the upload is limited. The maximum you can upload is displayed under the input fields.
Copying and moving
If your folders are becoming a mess it is time to start re-organising them. This can be done quite easily with the copy and move options in group office. First select the files or folder you wish to move. If you want to copy them click copy, if you want to move, click Cut. The button ‘Paste’ will appear. Navigate to the target folder and click ‘Paste’.
Searching
If you already have a folder structure, it could be useful to search a file or folder quickly. Click the search button and fill in a part of the filename. It is also possible to specify between which dates the file was changed. If files or folders are found that correspond to the criteria they will be displayed. Click on the location to open the folder, or click on the file or folder to open it directly.
Properties of files and folders
If you wish to change or view the properties of a file or folder first look up the file or folder in the navigator. When you have found the file or folder, select it and click on the ‘Properties’ button.
If you click on ‘Properties’ without first selecting a file the properties of the current folder will be displayed. Properties contain the creation date, size, location and type of the file or folder. You can also change the name or activate sharing of the folder or file.
Sharing folders with other users
It could be quite useful to share files or folder with other users of the webmail system. It is not possible to share a single file, the file must first be in a folder that is shared with the other user. To share a folder go to the properties screen as described above and activate sharing. Two new tabs will appear for read and write permissions. Keep in mind that all subfolder(s) will have the same access rights as the parent folder unless configured separately.
A shared folder will have a different colour than other folders. Shared folders will automatically show up in the tree structure.
Text editor
Everywhere in the world it is possible to write a document with the text editor and save it to the online filesystem.