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Resources

It's possible to create resources in Group-Office to manage meeting rooms or company cars for example. The resources are organized in groups and have can have administrators per group. Administrators must check and approve resource bookings.

Creating resource groups

Note: for this option you need administrator permissions for the calendar module.

To open the resource management click at the “Resources” button from the main calendar screen. To add a group click at the “Groups” button and after that click the “Add” button. Enter a name for the group and click at “Apply”. You can add custom fields now to the group. For example if you want a beamer or lunch with a meeting room.

After setting up the custom field it's recommended to add an administrator to the group. A group administrator must check and approve a booking. If you don't add at least one administrator all users can approve their bookings. Group administrators can also create new items for their groups.

Booking a resource

Booking a resource can be done from the calendar module. When you add a new event you have a resources tab will apear automatically when you have access to at least one resource. Select the resources you wish to use at your appointment and the request will be sent by e-mail to the administrators of the resource group.

You can also view the status of your booking in the resource tab. When an administrator approves or declines your booking you will also be notified by e-mail.