Configure your Group-Office account
At the configuration you can change all basic settings. Go to configuration:
Top menu -> Configuration
Profile
This is your profile. Only authorized members can view this information (See the privacy section). Mandatory fields are marked with a *.
Password
When the system is implemented every user is issued with a general password to access the system. It is strongly recommended that this password be changed to a unique, personal password. This can be changed via the "Password" menu.
Privacy
Via the privacy menu you can set which users and user groups can view your account. By default every user is hidden from other users. You can make your account visible to others by granting permissions to other users or user groups.
If you want to grant permission to a user that doesn't appear in the search results then you can request this user to make the account visible to you. You can make this request by clicking 'Request authorization'. After that you must enter the user's registered e-mail address. The request will be sent to this e-mail address and the user can accept ior deny your request.
Look and Feel
For optimal comfort the appearance and behavior of certain things in Group-Office can be adjusted to your personal preference.
Change theme
The theme defines the appearance of Group-Office. Colors, fonts and logo's are all defined by the selected theme. It's possible that the administrator has disabled this feature.
Start module
Via the "Start in module" selection you can determine which module Group-Office displays as standard when first started.It is recommended that this is set to "Summary" as the news messages are displayed on the summary page.
Maximum number of rows in list
With this setting you can set the maximum number of items in a list (table), per page. See the table section at The Group-Office basics.
Multi-select rows without using the "Ctrl" key
Check this option if you prefer to select multiple objects without using the "Ctrl" key. This can be useful as it makes multiple selections quicker.
Regional settings
In regional settings, the group office default language can be set as well the time zone, date/time notation and currency display notation.
Change language
Normally Group-Office auto detects the correct language but it could be that another language is configured in your browser. In this case you can change the language at the login screen or you can change it at the regional settings.
Timezone
Select your current timezone here. Be aware that when you change your timezone the appointments and tasks shift to the new timezone. It's very important that when you make your appointments the timezone is set to the right value.
Synchronization settings
Here you can select the calendar and addressbook to sync your client with. You can only select addressbooks and calendars where you have write permissions for. By default the data has higher priority then Group-Office. So when an appointment is changed both at the client and Group-Office, then the appointment in Group-Office is overwritten by the client. This behavior can be reversed by selecting "Data from Group-Office is more important then data from the client device".
You can also find a list of clients that have synchronized with Group-Office. If you delete a device then all data from Group-Office is sent to the client again. Watch out for creating duplicates on your client device with this feature. If you delete this data then you also have to reinstall your client program.
Read more about synchronization
Calendar
In this menu it is possible to set the default reminder time for appointments in the calendar. This can be set from a single minute to several weeks.
The "Refreshing rate" determines how often the calendar display is refreshed thus automatically displaying appointments that might have been added by other users.
Default access permissions can also be set for the calendar. For example you can make all appointments read-only by default, or give write permissions only to the people involved in the appointment.
If you require tasks to be displayed in the calendar tick the "Show tasks in the calendar" box.
Add unknown receivers to
With this setting you can set whether or not an e-mail recipient not yet in your address book is automatically added to the address book when you send an e-mail. When an e-mail address is unknown it will prompt you to complete the contact details or you can ignore it.
Ask if you want to add unknown senders to your default address book
If you want the system to ask your confirmation prior to adding an unknown sender’s e-mail address to your address book then check this option. A pop-up window will then appear every time you open an e-mail from somebody not yet in your address book.
Always ask receiver for a read notification by default
If you require a read notification for every e-mail you send, check this box.
Format and Character encoding
It is best to leave these settings to the default settings unless you understand the difference between these codes and know what you are doing.
Activate auto reply
It can be useful, for example when you are away on vacation, to send an automatic reply to the people that send you e-mail. You can indicate that you are unable to respond to their mail as you are on vacation and let them know when you will return.