Create user groups
First create user groups for your company. Permissions are much easier to handle with groups then with individual users. When you grant the secretary access to all calendars as a user it will be a painful job to reset all permissions to another user when a new secretary joins the company. If you had done it with a group you could simply add the new employee to the secretary user group.
So choose your groups wise with user permissions in mind. Create at least:
- A secretary group called "Secretary"
- A group with that holds all employees called "Employees"
Create users
Now that we've got the groups set up it's time to add the users. Remember that the default access permissions can be set by the system administrator in the main configuration file (config.php).
Give users only "Usage" access to modules. The difference between Usage and Manage permissions on module are described in the table below:
| Module | Extra privileges with manage permissions |
| Addressbook | Create addressbooks, change ownership of addressbooks |
| Calendar | Create calendars, change ownership of addressbooks, edit all events |
| Filesystem | No difference |
| Summary | Manage announcements on the right side of the screen |
| Edit and add account settings | |
| Projects | Adding projects |
| Notes | No difference |
| Billing | Create books |
Make sure you setup the right regional settings for the users. The timezone and Daylight Savings Time are particularly important because events will shift if you change this setting later on.